Software Demonstration Guidelines

2020 EHS Software, Innovation and Technology Showcase
March 3-5, 2020 | Hilton New Orleans Riverside | New Orleans, LA


Please note that the deadline for submitting 2020 abstracts has passed. Please email programs@naem.org with any questions.

You are encouraged to submit multiple topics. We also suggest to be creative with the topic submissions as we will only have topics represented once on the program. Therefore, the more creative you are with your topic, the higher the chance no one else will submit the same topic.

Presenter Eligibility and Expectations

  • Presentations must be given by in-house EHS/Sustainability managers who work directly with the application.
  • Presenters do not have to be NAEM members.
  • Software vendors will not be allowed to conduct the presentations but may be present to support the client speaker and answer general questions about the application during the Q&A portion at the end of the session.
  • The featured software applications must be implemented for at least six (6) months and preference will be given to those systems that have been in place long enough to have concrete data and sample reports to include.
  • Presentations are intended to give the audience the feel of "getting behind the wheel" and experiencing the application in real time. To this end, presentations should include live use of the software tool. In the case that this is not possible, screen shots may be substituted. PLEASE NOTE: Conference attendees repeatedly mention that they get much more out of live presentations.
  • NAEM conferences stress sharing both best practices as well as lessons learned. Presenters will be expected to speak frankly not only about their successes, but also about the challenges they met, their costs, and their suggestions for how to make implementation more successful.

Session Format and Content

The demonstration sessions will last 45 minutes, including Q&A, and the speakers are expected to touch on the following pieces of content:

  • Begin by explaining a challenge you faced.
  • Provide brief information on the selection and implementation process paying special attention to any tips or lessons learned from their experience.
  • Live demonstration of software.
  • Progress through how the challenge was addressed using software as well as managerial measures.
  • Discuss any goals or plans for future use of the software.
  • List any lessons learned that current software shoppers should know.

Selection Process

  • Submissions are due by August 23, 2019.
  • Incomplete submissions will not be accepted.
  • You are encouraged to submit multiple abstracts, but only one will be selected for inclusion in the program.
  • Selections will be based on their value and content and will not be tied to sponsorship support.
  • Abstracts will be reviewed based on the following criteria:
    • Systems that have been fully implemented and offer sample reporting data
    • Systems that reflect new technologies or techniques for gathering and managing EHS and Sustainability data
    • Presentations that reflect a variety of the leading MIS systems in the EHS marketplace
    • Presentations that reflect a variety of industry users
  • Abstracts will be reviewed, and submitters will be notified the week of September 16, 2019.
  • Because NAEM is a nonprofit, we ask speakers that can to pay a reduced fee of $299 to help offset direct event costs. If this fee will present a barrier to able to participate, the fee can be waived.

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