First Comes a Management System, then Comes Software
One of the first steps to adopting an effective environmental management system is understanding how such a system should be constructed. As a user of the International Standard ISO 14001:2015 I can attest that the standard provides a comprehensive and widely accepted road map. Without going into too much detail, ISO 14001 outlines specific recommendations, which include:
- An organization should identify interested parties and their expectations.
- An environmental policy should be established which includes a commitment to fulfill all compliance obligations.
- As an ongoing planning process, the organization should clear identify and list all its environmental compliance obligations, including voluntary commitments. These obligations may form a part of specific objectives, especially for voluntary commitments.
Once you've been able to answer these questions, you have arrived at the point where a software system can a useful tool.
Since the number of specific compliance obligations will obviously vary by organization, the choices likewise vary as to how software solutions should best be evaluated. The complexity of the challenges presented to an organization will help determine the nature of the software system that will best meet its needs. Yet there are some features you might want to consider. Here is a quick list based on my own experience:
- Keep your compliance obligation list. Assign, schedule and track each one. Ensure there is a method to periodically assess operations wherever there is potential for a compliance breach.
- Keep up with audits and training: Having a system is not enough to ensure it is being followed. I recommend a combination of frequent inspections and in-depth audits for each compliance process. Make sure your team understands your process and how to implement it in their daily work.
- Monitor your results. Visualize and report them. Your chosen software must become an integral part of implementation and maintenance of your environmental management system.
- Use software to support a living, functioning environmental management system that addresses the needs and goals of your organization.
To learn more about National Grid's approach to compliance management using software, join NAEM for the 2017 EHS & Sustainability Software and Data Management Conference on March 6-8 in Houston.